Staff need to be told about changes in the setting and updated on new ways of working. Our usual induction, or setting familiarisation, for new staff has been revised to include measures to help prevent the spread of the virus. All staff will be brought through this induction before starting back to work. The induction will be carried out in a safe manner with physical distancing measures in place.
Staff meetings schedule:
08/06/2020 5 - 8 pm
15/06/2020 6 - 8pm
22/06/2020 5 - 8pm
24/06/2020 if needed
The following range of items will be discussed and brought to the attention of staff:
• Communication system
• Return-to work form
• Signs and symptoms of COVID-19 (at home and in the setting)
• Information on how the virus is spread
• Control measures to help prevent infection and infection control
policy/procedure
• COVID-19 contact log
• COVID-19 Worker Representative
• Changes to risk assessments and safety statement
• Changes to emergency plans and first aid procedures
• Minimising contact
• Reporting procedures
Attendance at a COVID-19 induction will be recorded and records kept.
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COVID-19 Return to Work Safely Protocol –Checklist No. 3 Induction/Familiarisation |
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These checklists have been prepared to help owners and managers to get their setting up and running again in a way that will help prevent the spread of COVID-19. The usual induction, or setting familiarization, for new staff will have to be revised to include measures to help prevent the spread of the virus. All staff must be brought through this COVID induction before starting back to work. |
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No. |
Control |
Yes |
No |
Action needed Action pending Action completed |
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1. |
Have you a system in place to keep up to date with the latest COVID-19 advice from Government and to pass that advice on to staff? |
yes |
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2. |
Have you issued a COVID-19 return-to-work form to each staff member (to be returned prior to returning to work)? (See template Return-to-Work form) |
yes |
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Monday 08/06 meeting |
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3. |
Have you explained the signs and symptoms of COVID-19? |
yes |
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Monday 08/06 meeting |
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4. |
Have you explained to staff how the virus is spread? |
yes |
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Monday 08/06 meeting |
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5. |
Have you advised staff of the control measures you have put in place to minimise the risk of staff being exposed to COVID-19? (See Checklist No. 2) |
yes |
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Monday 08/06 meeting |
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6. |
Have you demonstrated physical distancing, good hand hygiene and respiratory etiquette to staff? |
yes |
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Monday 08/06 meeting |
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7. |
Have you told staff they must stay at home if sick or if they have any symptoms of COVID-19 and informed them of their entitlements if they are sick or need to quarantine? |
yes |
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Monday 08/06 meeting |
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8. |
Have you told staff what to do and what to expect if they start to develop symptoms of COVID-19 in the setting, including where the isolation area is? (See Checklist No. 4) |
yes |
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Monday 08/06 meeting |
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9. |
Have you told staff of the purpose of the COVID-19 contact log in the setting? |
yes |
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Monday 08/06 meeting |
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10. |
Have you covered any relevant changes in your setting COVID-19 preparation plan? (See template COVID-19 Setting Preparation Plan) |
yes |
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Monday 08/06 meeting |
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11. |
Have you included any relevant updates (to minimise the risk of you and others being exposed to COVID-19) in your risk assessments and safety statement? |
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Lidia |
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12. |
Have you included information on changes to your emergency plans? |
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Iwona |
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13. |
Have you explained any changes to first aid procedures to minimise the risk of you and others being exposed to COVID-19? |
yes |
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Monday 08/06 meeting – separated first aid boxes |
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14. |
Have you identified the Worker Representative(s) to all staff and explained what their role is? |
yes |
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Monday 08/06 meeting |
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15. |
Have you explained any new staff rosters, changing of start/finish times, rostering of breaks etc.? |
yes |
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Monday 08/06 meeting |
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16. |
Have you told staff to wash their hands before leaving home and on arrival in the setting, and at regular intervals throughout the day? (Pg.10 - 11) |
yes |
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Monday 08/06 meeting |
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17. |
Have you explained the importance of staff avoiding touching their faces? |
yes |
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Monday 08/06 meeting |
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18. |
Have you explained the need for staff to avoid physical contact with colleagues, parents or visitors? |
yes |
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Monday 08/06 meeting |
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19 |
Have you reminded staff that physical contact with children in their ‘play-pod’ does not need to be avoided? |
yes |
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Monday 08/06 meeting |
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20. |
Have you explained the need for at least twice-daily cleaning regime of frequently touched surfaces such as door handles, light switches, kettles, coffee machines, toasters, microwaves, fridge doors etc.? |
yes |
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Monday 08/06 meeting |
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21. |
Have you explained the need to avoid sharing items such as cups, bottles, cutlery, pens etc.? |
yes |
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Monday 08/06 meeting |
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22. |
Have you provided each staff with cleaning materials, including disinfectant wipes, and advised them to clean their own workspace (the room/area of the room staff are based in) twice daily? |
yes |
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Monday 08/06 meeting |
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23. |
Have you advised staff of the public health recommendation to use a face covering on public transport? |
yes |
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Monday 08/06 meeting |
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24. |
Have you advised staff to reduce work-related contact as far as possible and provided a means for them to have meetings in other ways e.g. phone/online rather than in person? |
yes |
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Monday 08/06 meeting |
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25. |
Have you told staff about the supports available to them if they are feeling anxious or stressed? |
yes |
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Monday 08/06 meeting |
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26. |
Have you explained the proper fitting, use, removal, cleaning, storing and disposal of any required PPE? |
yes |
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Monday 08/06 meeting |
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27. |
Have you a system that allows your staff to raise issues or concerns and have these responded to? |
yes |
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Management Structure, open communication policy, complains policy |
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Additional Information |
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