CONFIDENTIALITY
It is the policy of this service not to discuss details of any child or family outside the service without written permission. In the event of a suspicion of child abuse the manager will talk to a Tusla duty social worker with the knowledge of the parents. Confidential information is shared only with the staff members who need the information to effectively perform their job. Personnel details are not discussed without consent. Both staff and parents have the right to examine their own files.
Parents will be made aware of the necessity of keeping records in relation to children in order to comply with Child Care Regulations. Parents will have access to records kept in relation to their child.
• It is not acceptable to discuss matters relating to children or their families outside of school, except in notification procedures to the Tusla of child protection issues.
• Breaches of confidentiality by staff members will be dealt with under our disciplinary procedures.
• Other non-confidential information relating to children will be kept in the appropriate room and up-dated regularly under the supervision of the Manager.
• A designated officer will be appointed to deal with confidential matters relating to child protection matters, and it is to this person that any queries or concerns should be addressed.
• The importance of total confidentiality has been made clear to all our staff and volunteers. Everyone within the service must understand that anything relating to the children or staff must not be discussed outside the school setting.
• The parent’s confidence in our service is very important to us and parents can be assured any discussion they may have will be treated in the strictest of confidence.
At Play Together Creche we keep records under two areas i.e. Child/Family records and Personal and Operation Details. All of these records are stored securely. Staff will have access to the records where appropriate.
Confidential information or records relating to children will be kept in a locked file.